Submitter Portal

The APD’s Encounter Intake System (EIS) portal provided issuers with a convenient, user-friendly, and secure environment to transmit encounter data, access weekly encounter submission reports, and review EIS reference documents. This portal was only available to registered issuers.

April 3, 2023, was the last day of EIS encounter file processing, data processing was terminated at 18:00 (6:00 PM EDT) and EIS was decommissioned.

Companion Guides

APD submitter technical information and documentation for EIS are provided below for reference.

EIS STANDARD COMPANION GUIDE - TRADING PARTNER INFORMATION: Instructions Related to the Exchange of Electronic Data Interchange (EDI) with the EIS. Based on X12 Implementation Guides, Version 5010 and the NCPDP Implementation Guide, Version 4.2. The EIS Trading Partner Information Companion Guide is intended to provide information needed by trading partners to exchange Electronic Data Interchange (EDI) data with the Encounter Intake System (EIS). It includes information about registration, testing, support, and other information.

EIS STANDARD COMPANION GUIDE - X12: Instructions related to Transactions Based on X12 Implementation Guides, Version 5010, and related documents. To acquire copies of the X12 Implementation Guides, Version 5010, and related documents, please visit http://store.x12.org/store/healthcare-5010-original-guides.

EIS STANDARD COMPANION GUIDE - NCPDP: Instructions related Transactions Based on NCPDP Post Adjudication Standard Implementation Guide, Version 4.2, and related documents. To acquire a copy of the NCPDP Implementation Guide, Version 4.2, visit http://www.ncpdp.org.

TIER 2 EDIT DISPOSITION SPREADSHEET: If a submission file passes Tier 1 editing (standard level syntax and structure editing), the EIS will perform Tier 2 editing on each claim. The EIS process will check to ensure functional edits are met (external code sets and logical validation). This involves testing for valid Implementation Guide specific code set values and other code sets adopted as HIPAA standards, as well as DOH required edits. Edit descriptions and logic for each EIS edit are found on the Tier 2 edit document.